The Town of Poland is requesting bid proposals for a solid waste compactor and installation. Companies submitting bids must submit them in sealed envelopes with “Solid Waste Compactor Bid” clearly printed on the exterior. Proposals must include vendor’s name, address, phone(s), contact person, and total price of unit and installation cost. The enclosed bid form must be used, and bidders must observe all required state and federal laws and policies.
All inquiries regarding bids should be directed to the Town Manager at (207) 998-4601; email firstname.lastname@example.org. Proposals must be delivered and clearly marked “Solid Waste Compactor Bid” to Town Manager, Town of Poland, 1231 Maine Street, Poland, ME, 04274 or by email at email@example.com no later than 11:00am, Thursday, May 31, 2018, at which time they will be opened and read publicly in the Town Office conference room. The Board of Selectmen will consider proposals on Tuesday, June 5, 2018 at 7:00pm in the Town Office conference room. The Town of Poland reserves the right to reject any or all bids.
Compactor specifications are as follows:
- Minimum of a 4 yard stationary compactor
- Minimum of a 65” X 60” Top Opening
- Minimum RAM face plate thickness of ½” with stiffener plates
- Minimum 15 H.P. Motor 220 volt system
- Power unit must be protected from weather
- Controls must be mounted inside the operator building
Contractor will be required to install the new compactor during days the Transfer Station is closed; currently Tuesday – Thursday.
LIABILITY INSURANCE – Successful Bidder must agree to procure and maintain at its expense, Commercial General Liability insurance for protection from claims under workers’ compensation acts, claims for damages because of bodily injury including personal injury, sickness or disease or death of any and all employees or of any other such employees, and from claims for damages because of injury to or destruction of property including loss of use resulting therefrom, which may arise from the performance of services hereunder. The minimum amounts of coverage are:
Type of Insurance
General Liability – Combined Bodily Injury and Property Damage
Automobile Liability – Combined Bodily Injury and Property Damage
Worker’s Compensation & Employer’s Liability
$500,000 (Each Accident)
$500,000 (Disease Policy Limit)
$500,000 (Disease Each Employee)
Each such certificate shall list the Town as an additional insured and contain a statement of the insurer’s obligation to notify the Town at least fifteen (15) days prior to cancellation of any policy covered there under. The Town shall be furnished with a Certificate of Insurance. In the event the Town is required to defend itself, the Successful Bidder shall reimburse the Town’s costs, including reasonable attorneys’ fees for defense of such liabilities which arise out of the Successful Bidder’s negligence. In any claim which may arise as a result of intentional or negligent acts or omissions of the Successful Bidder, the Comprehensive General liability insurance policy provided by successful Bidder shall be deemed primary protection against such claims and the Town shall not be called upon to contribute to a loss otherwise payable by the Successful Bidder’s insurer due to its insured’s act or omission.
INDEMNIFICATION – To the fullest extent permitted by law, Successful Bidder does agree to defend, indemnify and hold harmless the Town, its officers, agents and employees, from and against all claims, damages, losses or expenses, just or unjust, including but not limited to costs of defense, arising out of or resulting from the performance of services hereunder, provided that any such claim, damage, loss or expense is caused in whole or in part by any negligent act or omission of Successful Bidder, its officers, agents or employees, anyone directly employed by it, or anyone for whose act it may be liable, except to the extent that said claim, damage, loss or expense is caused by the Town, its officers, or employees.
Solid Waste Compactor Official Bid Form
COMPANY NAME: ________________________________________________________________
PHONE NUMBER(S): ______________________________________________________________
CONTACT PERSON: ______________________________________________________________
Include proof of standard liability insurance, which names the Town of Poland as an additional insured in an amount no less than $1,000,000.
A. CONTRACT PRICE. The total contract price shall include everything required to fulfill the conditions of the contract, including, but not limited to, the following; all labor, materials, equipment, fees, costs, and insurance.
B. Demonstrate how the contracted bid meets requirements
Requirements Contractor Bid
Minimum of a 4 yard stationary compactor _____________________
Minimum of a 65” X 60” Top Opening _____________________
Minimum RAM face plate thickness of ½” with stiffener plates _____________________
Minimum 15 H.P. Motor 220 volt system _____________________
Power unit must be protected from weather _____________________
Controls must be mounted inside the operator building _____________________
Total NET Price for all listed WORK: $________________________
C. Estimated Date of Commencement:_____________________________________________
D. Guaranteed Completion Date: August 30, 2018
The Town of Poland reserves the right to reject any or all bids in whole or in part as it is deemed in the best interest of the Town, renegotiate any contract and waive any informality which does not compromise the actual bid.