Poland Recreation Department
SUMMER RECREATION CAMP
1231 Maine St.
POLAND, ME 04274
2012 Summer Camp Information
OPEN REGISTRATION BEGINS FEBRUARY 1, 2012 until the program is full.
Cost: $700.00 per camper/ $50.00 deposit due @ registration
Balance due no later than June 1, 2012
Age Eligibility: Grades 1- 6 as of September 2012
Camp Dates: Monday following last day of school in June - August 10, 2012
Eligibility requirements: The minimum age requirement for this program is the child/children must be entering the first grade-6th grade in September 2012, and the maximum age requirement is the child/children are not older than 12.
Our Summer Recreation camp registration will be available for past participant enrollment from December 1, 2011 thru January 31, 2012. To secure your spots, please send a deposit of $50.00 along with the registration prior to the January 31st deadline. Beginning February 1st open enrollment begins. This means that anyone who is age eligible may sign up on a first come/ first serve basis. Camp Balance due by June 1, 2012. We welcome and encourage weekly or monthly payments between January 1st and June 1st.
Eligibility requirements: The minimum age requirement for this program is the child/children must be entering the first grade-6th grade in September 2012, and the maximum age requirement is the child/children are not older than 12.
If you have a child going into 7th grade, please consider joining our teen adventure program (7,8 & 9 graders eligible) that runs 3 days per week during the summer months- Made up of on site activities, community service and field trips.
We will have receipts available, including the tax ID for child-care credit on your taxes at the beginning of the program/paid in full, unless you request it sooner.
Please complete the enrollment form, both front and back, enclose a check for $50.00 per child (non-refundable). Please sign all spaces that apply. The fee for the summer program has increased to $700.00. This increase is necessary to address returning staff salaries, additional trips during last week of camp and additional staff person we will be hiring. Your $50.00 deposit/registration fee will be applied toward your total. Checks should be made payable to: Poland Recreation Department and mailed w/ enrollment form to the above address.
Starting Date: We should know our exact starting date once we get past the colder weather/snow days. We typically begin the following Monday from when school gets out! Estimated: June 18-August 10 (8 weeks) If we use snow days into the week of June 18th, we will start the program on the next possible day.
Feedback regarding the program is greatly appreciated. We look forward to having your children in the program!
Poland Summer Recreation Camp
1231 Maine St.
Poland, ME 04274
Introduction to the Program - The goal of the Summer Recreation Camp is to provide
safe, supervised age appropriate activities while promoting good citizenship and a sense of community spirit through a fun, social atmosphere. Here, the children will have an opportunity to develop their relationships with their friends and peers in their community — the town they call home.
The program is a self-supporting fee based program governed by the Poland Recreation Department. The director, assistant directors and counselors
oversee the program curriculum and follow specific policies and procedures to ensure its success. CIT’s are also a big part of the success of our program. We will allow up to 5 CIT volunteers to assist our program. CIT’s must be going into at least 8th grade (2011) and will be required to participate in our program training in June.
Orientation: We will have an orientation night on TBA to allow parents, participants and staff an opportunity to discuss any issues or to answer any questions. We would greatly appreciate at least one parent from each family in attendance. A successful program evolves from good, positive communication. We will send out a reminder handout in May.
Policies & Procedures
Hours: 7:00 AM - 6:00 PM Program 9:00 am- 3:00 pm
Supervised care 7:00 - 9:00 am & 3:00 - 6:00 pm
Fees: $650.00 per camper per summer session. Any fees incurred for returned checks will be assessed accordingly. If balance is not paid in full by June 1st, you may lose your spot. We do not want this to happen, so please call us to make arrangements for addressing payment prior to the deadline. We will allow payment plans beyond June 1st with the understanding that for each day beyond June 1st, you will be charged an additional $5.00.
A $5.00 late fee will be assessed for every additional 10 minutes your child remains at the program after closing to compensate staff accordingly.
These policies are necessary as this program operates solely on the registration fees of participants.
Signing In & Out: Upon arrival, participants must check in with the counselor on duty. The campers will be released by the staff to the authorized individuals listed on the enrollment form only. Any deviation from that list must be in the form of a written permission slip.
Lunch and Snacks: Campers are responsible for bringing their own snacks and lunch and beverages. Please make sure it is packaged appropriately (coolers) to ensure its freshness. Extra fluids are encouraged on those hot summer field trip days.
Dress: Participants should dress comfortably and appropriately for the weather and activities. Please make sure sunscreen and bug repellent are supplied and campers have been instructed on how to use it properly.
Discipline: All participants should understand that using the Poland Community School facilities are a privilege and that school rules apply during our program. It must be stressed that we expect safe, cooperative and respectful play within the designated area. Repeated offensives will be dealt with on an individual basis and may include suspension/expulsion from the program.
Sickness/Injury: Staff will be trained in CPR and first aid. Any injuries will be given immediate attention. Non-emergency injuries will be given first aid and the parent will be notified as the camper is picked up. In an emergency, we have an emergency response protocol that includes immediately calling 911 and then notifying parents. Emergency Service personnel will determine the best course of action. Should a camper become ill during the program, the parents will be called to pick them up.
Medication: If it is necessary for a camper to take ANY medication, a medical permission form must be filled out. All medication will be maintained by the director to keep it out of the hands of other campers. Medications instructions must be clearly spelled out before we can give out any medication. Parents are responsible to notify staff of any/all changes in medication. Medication should be accompanied with information regarding potential side effects. Please request a form from the office prior to the start of camp. This form must be on file with our office prior to the first day of camp.
Special needs: The Recreation Department will maximize resources in order to support any child with special needs who registers for this program. This will be determined on an individual basis. If it is determined that a child will not be able to attend due to specialized needs beyond our resources, we will do what we can to assist parents/guardians in finding an alternative program.
Personal Items: The program is not responsible for personal items brought to the program. Please use discretion in deciding what to bring (especially expensive electronics)
Feedback: We encourage constructive feedback from parents and participants that will assist us in continual efforts to improve the quality of the program. Comments should be addressed to the Summer Camp Director.
Talents: Parents and family members are always welcome to share their talents with the program. If you are interested in sharing, please contact the camp director Faith Hodgekiss @ _____________ to and make arrangements.
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